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Sip & Shop

REGISTER AS A VENDOR TODAY!

Sip & Shop Vendor Registration Form

Contact Information

Registration is open until all spaces are filled or the registration deadline is reached.

Registration Deadline: Tuesday, November 22, 2022, @ 4:00 pm


VENDOR RULES AND CONDITIONS

HOURS OF OPERATION: Saturday, December 10th from 10 AM CST to 10:30 PM CST. The vendor understands that the Vendor Show & Expo will be held at Shreveport Convention Center, 400 Caddo Street, Shreveport, LA 71101.

SET-UP & LOAD-OUT: Set-up will be from 3-7 PM on Friday, December 9th, 2022, and from 7 – 9 AM on December 10th. There are loading areas designated for those who will need them. Vendor check-in will be in the Exhibit Hall located by the loading docks. Logistics of unloading materials for booth setup and vendor parking arrangements will be emailed to each vendor prior to the event. Vendor booths can begin breaking down at 10:00 PM. All materials shall be removed from the grounds by 11:59 PM on December 10th, 2022.

EXPO BOOTHS: Booth size will be a minimum of 10 feet wide by 10 feet deep. Vendors must provide all supplies necessary to operate their booth. Included with your Vendor Registration fee is: one (1) 8 ft. table (draped/skirted in black), one (1) vendor sign, one (1) 8ft. back drape, two (2) 3ft. side drapes, two (2) chairs, one (1) 120V electrical access, and one (1) trash can.

If you need additional electrical, Wi-Fi, or a larger booth/table, please refer to the form in the exhibit packet that will be provided after registration.

BOOTH RENTAL FEES: ALL FEES ARE DUE AND PAYABLE WITH THE SUBMISSION OF REGISTRATION FORM.

Make certified or company checks and credit cards payable to: Shreveport Convention Center

Address:
ATTN: Korey January

Shreveport Convention Center

400 Caddo Street

Shreveport, LA 71101

Registration Fee: $125.00 (exhibit packet will follow)

GOVERNING LAWS: This Agreement shall be governed by the laws and the health, sanitation and fire regulations of the State of Louisiana, Caddo Parish, and City of Shreveport.

ALCOHOLIC BEVERAGES: There will be alcoholic beverages sold and consumed on the premises during the Sip and Shop Vender Show. The Shreveport Convention Center and Sip and Shop are not liable for any damages, injuries, or losses of business, property, etc. due to any person being under the influence of alcohol. The only permitted sales of alcohol will be directly from concessions from the Shreveport Convention Center. ALL PERSONS PURCHASING AND CONSUMING ALCOHOL MUST BE 21 YEARS OF AGE AND OLDER.

FOOD AND BEVERAGE: Vendor (lessee) will be responsible for obtaining licensing agreements, paying all fees and royalties which may be necessary and owing out of the use of this facility, and will indemnify and hold harmless Shreveport Convention Center (lessor) from any and all claims, demands, suits, and damages for copyright infringement arising out of the Vendor (lessee) failure to do so. All food items that are samples or for purchase must be (6 oz. or less). Vendor (lessee) must fill out the Food & Sample form completely and receive approval from Shreveport Convention Center (lessor) for any food items to be sold or for sample. Please refer to the form in the exhibit packet.

BUSINESS LICENSE & SALES TAX: A City of Shreveport business license is not required to be a vendor at Sip & Shop. All sales taxes are the responsibility of the Vendor. The Shreveport Convention Center and Sip & Shop assume no liability for the collection of sales tax or other governmental fees.

SECURITY: Vendor (lessee) shall not use or permit the premises to be used for any improper, immoral, or illegal activities. Vendor (lessee) shall not in any manner deface said premises or any equipment, furniture, or fixtures. Vendor (lessee) is responsible for all property owned, stored, kept, or maintained on the premises. Shreveport Convention Center (lessor) shall not be responsible for the loss of or damage to Vendor (lessee) property.

Shreveport Convention Center (lessor) shall not be held responsible for loss, theft, or damage to any property owned by Vendor (lessee) at any time. Shreveport Convention Center reserves the right to remove from the premises all effects remaining after the time specified at the sole expense of the Vendor (lessee) without any liability therefore on the part of the Shreveport Convention Center (lessor).

UPDATES: All updates, the day of the event, will be made via Shreveport Convention Center’s (lessor) Facebook Page and Vendors (lessee) submitted email. These updates will occur if there are any changes, delays, or cancellations due to weather or other unforeseen circumstances. Shreveport Convention Center’s Facebook page (https://www.facebook.com/ShreveportConventionCenter).

CONDUCT: Sip & Shop is a family-oriented event for all ages. Behavior unsuitable
for the vendor show and expo, or which constitutes a public nuisance, will not be permitted. The Shreveport Convention Center in collaboration with internal security and the Shreveport Police Department in their discretion shall determine whether an act is unsuitable.

VIOLATIONS: Vendor acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of the Vendor’s participation in the Expo. In the event this Agreement is terminated because of any breach by Vendor, Vendor shall not be entitled to any refund but shall forfeit all amounts previously paid as liquidated damages. No fund-raising activities will be allowed in the booths without prior written consent of the Shreveport Convention Center. NO REFUNDS WILL BE ISSUED FOR CANCELLED VENDOR BOOTHS.

LIABILITY: The Vendor {lessee} shall indemnify and hold harmless the Shreveport Convention Center {lessor}, City of Shreveport, contractors, volunteers, agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the operations of the Vendor {lessee} and the lessee’s occupation of the demised premises, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom and (2) is caused or is claimed to have been caused, in whole or in part, by any act or omission of the Vendor (lessee), any subcontractor employed by or under the control of the Vendor (lessee), anyone directly or indirectly employed by and of them, anyone for whose acts Vendor (lessee) may be liable, or (3) is caused or is claimed to have been caused, in whole or in part, by any product sold by the Vendor (lessee), its agents, employees or subcontractors.

Vendor shall reimburse Shreveport Convention Center (lessor) for any costs, including but not limited to, attorney fees incurred. All material or decorations shall be flame-retardant. Vendors using flammable material must contact the Fire Department and be in compliance with existing fire codes.

RELEASE: Vendor signature on the registration form indicates acceptance of the terms and participation rules.

Terms & Conditions
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